Executive Assistant to CEO

We are seeking a highly organized and proactive Executive Assistant to support the CEO of Transport. This role involves managing the CEO’s calendar, coordinating communication, and preparing key meeting materials. You will also assist in implementing and refining internal processes, ensuring smooth operations across the leadership team.

Your Responsibilities

• Work directly with the Transport Business area CEO by taking responsibility for the administrative and coordination tasks, including management of the CEOs calendar, managing and coordinating information flow (mails, emails, calls), completing expense reports, maintaining routine paper and electronic filling, arranging business trips, business dinners and coordinating some of the CEO’s events/initiatives. 
• Organize and collaborate meetings, monthly and quarterly progress reviews, etc. 
• Coordinate various meetings by managing the meeting agenda, taking notes, maintaining communication, and following up on assigned actions and results, provide support to the Leadership team to ensure that CEOs unit goals and objectives are accomplished, and operations run efficiently. 
• Act as a point of contact between the CEO, upper leadership, CEO Leadership team, and colleagues on different issues, projects, and tasks. 
• Prepare and provide the CEO with necessary materials, such as presentations, etc., and information before various meetings, events, conferences, workshops, etc. 
• Analyze, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of sensitive or confidential nature. 
• Work hand in hand with the CEO and his leadership team to create formal and informal, internal and external communication. Provide proactive support for various tasks and projects handled by the CEO and CEO Leadership team. 

Our expectations

• At least 2 years of experience in an administrative role reporting to board, executive, or director level manager. 
• Strong time-management skills and the great ability to organize, coordinate and perform multiple tasks at once with excellent attention to details and quality. 
• Strong interpersonal skills, emotional intelligence, and helpfulness. 
• Ability to analyze information and present data in a succinct and well-written manner. 
• Ability to work and make decisions independently and with professional discretion. 
• Great writing and verbal skills in Lithuanian, Russian, and English. 
• Excellent MS Office knowledge. 

We Offer

• Career opportunities: 77% of our management has grown along with the company and as many as 30% of our colleagues progress up the career ladder every year.
• Learning and development: participating in internal and external training, seminars, working sessions, mentoring, and management programs.
• Health and well-being: Health insurance with the possibility of choosing the most relevant program. 50% compensation for both breakfast and lunch, free fruits and cakes. Opportunity to play sports and use our partners‘ discounts.
• Flexibility: our company offers the opportunity to work for 30 days from any EU or Schengen country. We have set up a special fund for those who want to volunteer, and we provide off days to give you time to volunteer.
• Collaborative culture: We believe in the power of teamwork and people connection because we can only create value by achieving results together and supporting career advancement, therefore we have an office-first approach with occasional possibilities to work from home.
• Rewards and recognition: Rewards on work anniversary occasions, days off during your birthday, and holiday gifts are included. Team-building events, various initiatives, and like-minded clubs.

• Base monthly salary: from €2110 to €2630 (before tax). The specific salary offered will depend on the candidate‘s experience, competencies displayed and suitability to the requirements of the position.