Apply now »

Executive Assistant to CEO

We create responsible logistics for an exciting future! Our strategic dream is to be among the TOP10 logistics sector leaders in Europe by 2026. This ambitious goal makes our daily work even more meaningful and inspires us to surpass ourselves. Together, by creating a modern and advanced international company, we foster an open and friendly corporate culture where everyone is treated with respect. Join the Girteka Group and take the lead of your career with the company that is setting impressive possibilities to grow.

Your Responsibilities:

  • Effectively plan and operatively administer CEO ‘s agenda, manage all calendar events, filter the distractions
  • Manage the flow of internal and external information addressed to CEO, assess the relevance of the information, and ensure its timely transmission
  • Control the form, content, and deadlines of the documents submitted to the CEO for signing
  • Control the deadlines for the tasks assigned to Executive Board members and provide feedback
  • Prepare and coordinate agendas, presentations, information, minutes, and other needs for business meetings
  • Schedule meetings, business events and other activities for the CEO
  • Help CEO with ad-hoc tasks and other ad-hoc administrative duties as required 
  • Maintain highly confidential information

Our expectations:

  • At least 2 years of experience in administrative role reporting to Board, Executive or Director level manager
  • Ability to work in a fast-paced environment and successfully handle multiple projects and priorities
  • The significant level of discretion due to exposure to confidential information and high-profile individuals
  • Very strong interpersonal skills emotional intelligence, helpfulness, and the ability to build constructive relationships with stakeholders, including Executive leadership, Board members, and external partners
  • Excellent written and verbal communications skills, including proficiency in grammar and spelling
  • Ability to problem-solve in a time-sensitive manner
  • Excellent MS Office (Outlook, Excel, PowerPoint, Word) knowledge
  • Perfect communication skills both in Lithuanian and English (C1/C2 levels). Other languages are an advantage
  • Clear personal reputation and reliability
  • A keen eye for details, be able to perform under deadlines, and be able to aggregate and interpret data
  • Hands-on approach to solving challenges facing the senior management

We Offer:

  • Career opportunities: 77% of our management has grown along with the company and as many as 30% of our colleagues progress up the career ladder every year.
  • Learning and development: participating in internal and external training, seminars, working sessions, mentoring, and management programs.
  • Health and well-being: Health insurance with the possibility of choosing the most relevant program. 50% compensation for both breakfast and lunch, free fruits and cakes. Opportunity to play sports and use our partners‘ discounts. 
  • Flexibility: Hybrid work model and workation for 30 days from any EU country. Special fund and off day for those who want to volunteer.
  • Rewards and recognition: Rewards on work anniversary occasions, days off during your birthday, and holiday gifts are included. Team-building events, various initiatives, and like-minded clubs.

Contact person: Agnė Dzimidienė, 


Vilnius, LT

Job Function:  Administration
Level of Experience:  Senior Specialist/Expert
Minimum Salary (Gross):  1790
Maximum Salary (Gross):  2240
Currency:  EUR
Onsite/Remote:  Onsite
Posted Date:  15-Mar-2023

Apply now »