Executive Assistant to CEO

What can you expect your day to look like?

We are looking a highly organized and proactive Executive Assistant to support the CEO of Girteka. This role involves managing the CEO’s calendar, coordinating communication, and preparing key meeting materials. You will also assist in implementing and refining internal processes, ensuring smooth operations across the leadership team.

• Work directly with the CEO by taking responsibility for the administrative and coordination tasks, including management of the CEOs calendar, managing and coordinating information flow (mails, emails, calls), completing expense reports, maintaining routine paper and electronic filling, arranging business trips, business dinners and coordinating some of the CEO’s events/initiatives. 
• Organize and collaborate meetings, monthly and quarterly progress reviews. 
• Coordinate various meetings by managing the meeting agenda, taking notes, maintaining communication, and following up on assigned actions and results, provide support to the Leadership team to ensure that CEOs unit goals and objectives are accomplished, and operations run efficiently. 
• Act as a point of contact between the CEO, upper leadership, CEO Leadership team, and colleagues on different issues, projects, and tasks. 
• Prepare and provide the CEO with necessary materials, such as presentations, and information before various meetings, events, conferences, workshops.
• Analyze, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of sensitive or confidential nature. 
• Work hand in hand with the CEO and his leadership team to create formal and informal, internal and external communication. Provide proactive support for various tasks and projects handled by the CEO and CEO Leadership team. 

What do we expect from you?

• At least 2 years of experience in an administrative role reporting to board, executive, or director level manager. 
• Strong time-management skills and the great ability to organize, coordinate and perform multiple tasks at once with excellent attention to details and quality. 
• Strong interpersonal skills, emotional intelligence, and helpfulness. 
• Ability to analyze information and present data in a succinct and well-written manner. 
• Ability to work and make decisions independently and with professional discretion. 
• Great writing and verbal skills in Lithuanian and English. Other languages an advantage.
• Excellent MS Office knowledge. 

Why should you consider us as your next career step?

We always have a challenge for those looking for one. If complex, large-scale, and impactful projects excite you, we might be just the right fit for you. With us, you will enjoy:

• Career opportunities:Many of our managers have started in entry-level positions at Girteka Group, and as many as 30% of our colleagues move up the career ladder every year.
• Learning and development:We continuously invest in a wide variety of internal and external courses, seminars, mentoring, leadership programs, and offer language courses.
• Health and well-being: We care about how our colleagues feel and we offer them comprehensive health insurance. We also foster a community of gym-goers and athletes. On-site meals are 50% compensated, and you’ll find free fruit and snacks in our kitchenettes and lounges.
• Collaborative culture: : We believe that the power of teamwork and social connection enables us to achieve exceptional results. Working in international teams, we strive toward the company’s goals together, sharing experiences and celebrating our joint successes.
• Rewards and recognition: Rewards on work anniversary occasions and values-based behavior, days off during your birthday, and holiday gifts are included. Team-building events, various initiatives, and like-minded clubs. Access to exclusive discounts from our partners.
• Base monthly salary: from 2930€ to 3670€ (before tax). The specific salary offered will depend on the candidate‘s experience, competencies displayed and suitability to the requirements of the position.