DOCUMENTS SPECIALIST (DOCUMENT ADMINISTRATION SPECIALIST)

Main Purpose of the Job

Perform clerical duties such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to assure completion. Compile regular and special reports, drawing data from a variety of sources within and outside of the department. Contact customers, suppliers or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinatethe work of other clerks.

What can you expect your day to look like?

• Ensure accurate and timely entry of data required for cargo movement on the EU–UK–EU route into internal company information systems and external systems.
• Prepare, administer, and submit customs declarations and other mandatory cargo-related declarations.
• Ensure smooth cooperation and information exchange with other company departments and external partners (customs brokers, carriers, clients, etc.).
• Prepare periodic reports for management regarding documentation status, related costs, and process progress.
• Perform duties in compliance with applicable European Union and United Kingdom legislation, regulations, and internal company procedures.

What do we expect from you?

• Higher or post-secondary education (final-year students may also be considered).
• Confidence, teamwork skills, work experience, strong communication skills, integrity, willingness to take on new responsibilities, diligence, and attention to detail.
• Computer literacy.
• English language proficiency at a minimum of B1 level.

Why should you consider us as your next career step?

We always have a challenge for those looking for one. If complex, large-scale, and impactful projects excite you, we might be just the right fit for you. With us, you will enjoy:

• Career opportunities: Many of our managers have started in entry-level positions at Girteka Group, and as many as 30% of our colleagues move up the career ladder every year.
• Learning and development: We continuously invest in a wide variety of internal and external courses, seminars, mentoring, leadership programs, and offer language courses.
• Health and well-being: We care about how our colleagues feel and we offer them comprehensive health insurance. We also foster a community of gym-goers and athletes. On-site meals are 50% compensated, and you’ll find free fruit and snacks in our kitchenettes and lounges.
• Collaborative culture: We believe that the power of teamwork and social connection enables us to achieve exceptional results. Working in international teams, we strive toward the company’s goals together, sharing experiences and celebrating our joint successes.
• Rewards and recognition: Rewards on work anniversary occasions and values-based behavior, days off during your birthday, and holiday gifts are included. Team-building events, various initiatives, and like-minded clubs. Access to exclusive discounts from our partners.
• Base monthly salary: from €1410 to €1760 (before tax). The specific salary offered will depend on the candidate‘s experience, competencies displayed and suitability to the requirements of the position.