Document specialist

About the role

The Document Specialist is responsible for performing administrative and clerical duties, including document processing, record keeping, and report preparation. The role involves receiving, classifying, reconciling, consolidating, and summarizing documents and information, as well as maintaining accurate records and monitoring document processing to ensure completion. The position also includes compiling regular and special reports using information from various internal and external sources and communicating with customers, suppliers, and employees from other departments to exchange information. At more senior levels, the role involves supervising and coordinating the work of other clerks. 

What you will do:

• Verifying that documentation for tractor units and trailers is complete and up to date.

• Maintaining and updating internal spreadsheets, registers, and electronic queues on a daily basis.

• Receiving, verifying, processing, and issuing documents to drivers and company employees.

• Preparing documentation related to the purchase, sale, re-registration, and transfer of vehicle ownership.

• Checking the availability of vehicle keys and fuel cards, as well as the completeness of documentation packages.

• Requesting duplicate copies of lost documents and licence plates.

• Conducting inventories of documents, keys, and documentation sets.

• Liaising with drivers regarding documentation, vehicle preparation and handover, and material liability. 

What we expect from you:

• Proficiency in spoken and written Russian, English and Polish.

• Proficiency in the following software: Microsoft Office (Word and Excel), Microsoft Teams.

• Knowledge of SAP and Microsoft Dynamics AX (Axapta) will be an advantage.

What we offer:

Career opportunities

Many of our managers started their careers in entry-level positions at Girteka Group. Every year, around 30% of our colleagues advance to new roles and grow their careers within the company.

Learning and development

We continuously invest in our people through a wide range of internal and external training programs, seminars, mentoring opportunities, leadership development initiatives, and language courses.

Health and well-being

We care about our colleagues’ well-being and provide comprehensive health insurance.

Collaborative culture

We believe that strong teamwork and meaningful connections lead to exceptional results. Working in international teams, we collaborate toward shared goals, exchange experiences, and celebrate achievements together.

Rewards and recognition

We value and recognize our people through work anniversary rewards, recognition for values-based behavior, and additional benefits. These include a day off on your birthday, holiday gifts, team-building events, employee initiatives.

Base monthly salary

From 5230 to 6540 PLN. The final offer will depend on the candidate’s experience, competencies, and overall fit for the role.