Document Management Process Specialist

Main Purpose of the Job

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

What can you expect your day to look like?

• Archiving lease agreements and orders – both in paper and electronic form;
• Assisting in the preparation of vehicle handover protocols and sending them to the appropriate leasing provider;
• Preparing document folders for drivers – collecting and verifying the accuracy of all required vehicle documents;
• Registering new vehicles, including preparing and completing registration documents, submitting them, and collecting documents and license plates from the District Office;
• Cooperating with the District Office and other authorities regarding vehicle registration, transport tax, and other vehicle-related matters;
• Verifying the accuracy of CMR documents and completing missing data if necessary;
• Receiving correspondence and forwarding scanned documents to the appropriate departments;
• Supporting ongoing administrative tasks and collaborating with other departments, both in Poland and internationally;
• Deregistering vehicles, renewing registrations, and updating other vehicle-related data when needed;
• Covering for employees during vacation or sick leave;
• Preparing reports for the Supervisor.

What do we expect from you?

• Higher education (university degree);
• At least 3 years of experience in administrative/office work;
• Communicative level of English;
• Very good knowledge of MS Office;
• Category B driving license;
• Accuracy, diligence, good work organization, and ability to work independently;
• Knowledge of Russian will be an additional advantage;
• Experience in the transport industry is a plus.

Why should you consider us as your next career step?

We always have a challenge for those looking for one. If complex, large-scale, and impactful projects excite you, we might be just the right fit for you. With us, you will enjoy:

Career opportunities:Many of our managers have started in entry-level positions at Girteka Group, and as many as 30% of our colleagues move up the career ladder every year.

Learning and development:We continuously invest in a wide variety of internal and external courses, seminars, mentoring, leadership programs, and offer language courses.

Health and well-being: We care about how our colleagues feel and we offer them comprehensive health insurance. We also foster a community of gym-goers and athletes. On-site meals are 50% compensated, and you’ll find free fruit and snacks in our kitchenettes and lounges.

Collaborative culture: : We believe that the power of teamwork and social connection enables us to achieve exceptional results. Working in international teams, we strive toward the company’s goals together, sharing experiences and celebrating our joint successes.

Rewards and recognition: Rewards on work anniversary occasions and values-based behavior, days off during your birthday, and holiday gifts are included. Team-building events, various initiatives, and like-minded clubs. Access to exclusive discounts from our partners.

Base monthly salary: from 6560 to 8190 zł (before tax)/monthly. The specific salary offered will depend on the candidate‘s experience, competencies displayed and suitability to the requirements of the position.